Protected Users are individuals that have the ability to see a certain amount of content within your site, but do not have the ability to edit, delete, or add content.
Step 1: To create Protected Users, begin in the User Administration dashboard.
Step 2: Create a a new role called "Protected User".
Step 3: Scroll down to the Site Map option and check the protected view box. Click Save.
Step 4: Back in the User Administration dashboard, click on the Protected User role in the User Roles column (left) and begin adding users by filling in their login email, first name, and last name. Their password will be auto-generated by the system and sent to that particular user.
Step 5: After adding them into the system, go to the Site Map section of your WebWriter website. Find the department or sub-department that you would like to be visible only to the Protected Users. Click Edit.
Step 6: Switch into the Publish Options tab and select the Protected View.
Step 7: Add all of the users that you would like to be able to view this section of your website.
Alternative Protected Access Option:
You can also set up a password for department or sub-departments that users will have to fill in before being granted view access to the page.
Step 1: To create Passwords on Site Map department or sub-department, begin in the Site Map.
Step 2: Find the department or sub-department you want to protect and click Edit.
Step 3: Switch into the Publish Options tab and select the Protected View.
Step 4: Switch into the General Access Code tab and enter a password. Click Save.
Step 5: Distribute the password to the necessary parties, do not post the password on a public page on your website.
Set a calendar reminder to update the password on a semi-regular basis
Setting a password at the Deptartment level will not automatically apply this password to the sub-departments, each site map page should have it's own password if protection is needed.