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Group Lists

Group Lists are email addresses that deliver to a set of previously selected mailboxes. They also have sender restrictions, so only mailboxes that you explicitly allow may send to the group list address.

To illustrate the function, here's an example: 

If you want to email only referees whose email addresses you have on file, you could create a group list called  referees@yourclub.com.  Only people on this list receive copies of the messages sent to that address, and only those on the accepted senders list may send to it.  By doing that, you won't receive any spam, and there's a [Referees] tag at the beginning of each message sent to referees@yourclub.com, so it's easy to see the deliveries for these lists. 

To take advantage of group lists, you must login as a Webmail Administrator. Typically, only one person from each club has this type of access.

Once logged in, Group Lists should be an option on the toolbar on the left side of the screen. Create a group list name, subject, and add email addresses.

1. In the contact list, click the Add Group button. Or, click the arrow on the Contacts tab and select Add Group

2. Enter a name for the group in the Group Name box.

3. In the Contacts box, click once on the contact you want to add to your group. Or, to select several contacts at one time, hold the Ctrl key as you click on each name. To select a range of names, click on the first contact in the range, hold the Shift key, and then click the last contact in the range.

4. Click the Add button to add the selected contact(s) to the group.

5. If you want to remove a name from the Group box, click the name and then click the Remove button.

6. When you are done, click the Save button. Your group will appear in your groups list.

You can have up to 50 external email addresses. An external email address is one that does not use your domain. For example, email addresses at AOL, Yahoo, Gmail, Hotmail, etc. are all considered external email addresses. 

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Have an additional question about creating Groups? Reach out to Demosphere Support!