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Tip of the Week: Use Mail Merge Fields to Email Tryout Numbers

Tryout season is upon us and that means a lot of communication and coordination!

Use Demosphere's mail merge tools in broadcast email to send mass communication to your members with details about your upcoming tryouts, including the player's name and tryout number to personalize your message. 

To use the mail merge feature, follow these steps:

  1. From the Broadcast Email feature within the Communication Center, filter on the Participants as your recipient group and select Household Admins.
  2. Filter on the season name for the current Tryout season.
  3. Compose your email and click on the orange Data Merge Options button to copy the fields you want to merge.
  4. Paste the merge fields into the body of your email to personalize your message! NOTE: each registrant of a season has a unique registration number, which is perfect for assigning their tryout number. To communicate and report on a player's unique tryout ID, use the "reg num" data field - see example below: